As the world continually becomes interconnected, interpretation continues to become a necessity for businesses. Breaking language barriers is paramount in strengthening your globalization strategy if you are to communicate effectively with your audiences who speak a different language. Moreover, when not all the participants are located in the same room, video remote interpretation (VRI) becomes a viable option. This is where you connect with an interpreter through a video link or an online video remote interpretation platform. The upside: you get quality interpretation services in real-time and on-demand.
Most business leaders view video remote interpreting services as too expensive to even consider it. However, with technology advancements coupled with an increase in the service providers, the service has become competitively priced. Nevertheless, with the recent need for social distancing, VRI is helping businesses fulfill the interpretation needs to stay afloat in these most challenging times. Besides these benefits, video remote interpretation can save you money in a number of ways. Here is how.
It eliminates travel and accommodation costs
Let’s say you are a motivational speaker who travels the world delivering speeches to different audiences. You would need to book your flight and pay for accommodation wherever you go, which doesn’t come cheap in most cases. If you travel with your own interpreters, the costs add up since you have to cater for their travel and accommodation as well.
If you are in a business that needs interpretation services such as a hospital that caters to international patients, on-site interpreters will have to, maybe, travel across town to come to you. You can bet that they will add the gas cost and drive time to your invoice.
Interpreting remotely eliminates the need to travel around to deliver your messages. You can hold your webinar right from your living room, office, or any remote location successfully. If you are a business, VRI gives you access to an interpreter in real-time without them having to travel to you. The good thing with video interpretation is that you can still get the benefits that come with in-person interpretations. All participants can see the body language and facial impressions as the interpreter is interpreting that is necessary for effective communication, all without incurring the hefty costs of travel.
1. No need to rent a venue
Like in the above example of a motivational speaker traveling the world, you need to rent a venue that you can use to hold your talks. This doesn’t come easy since there are considerations that you need to keep in mind. For instance, when targeting international participants, you need to hire a venue that is strategic to the airport for easier access. It also has to be near accommodation facilities for your audience and interpreters who might need to spend a night, especially where the conference takes several days. The venue also needs to have ample parking for your guests. Most importantly, it needs to be big enough to house all your attendees, interpreters, and the translation equipment required. If you want a good venue that has all these factors, then you have to pay the cost.
With video remote interpreting, you don’t have to worry about renting a conference room. You don’t have to converge a gathering. With just the event link, your participants can follow your talks and your interpreters can do the interpreting from remote locations.
2. No special equipment is required
On-site interpretation for a huge gathering requires special equipment with components such as interpreter consoles, microphones, and receivers. If you don’t find a venue with in-built booths, you have to incur the cost of renting or buying the same. You also have to incur the cost of transporting the equipment and hire technicians to set up and remove the equipment when you are done.
Video remote interpretation doesn’t require any special equipment. In addition, days are gone when users needed to have specific software to use VRI. Video remote interpretation technology has since advanced tremendously. All you need is a good internet connection and a web camera to access the service. Fact that most devices now come with an in-built camera and the internet is readily available and affordable, the cost of interpreting remotely has been greatly reduced.
3. On-site interpreters cost more
As said earlier, on-site interpreters factor in the cost of traveling in the cost that they charge you. They also have minimums that they base their costs on. If you need an interpreter for a short period of time, chances are that you end up paying for time not used. For instance, if your language providers charge a two-hours minimum and you only use the services for 30 minutes, you still pay for two hours regardless of the time that you have spent with the interpreters.
When it comes to video remote interpreting services, you only pay for the time that you are connected to a remote interpreter. This coupled with the eliminated mileage charges puts the cost of video remote interpreting services way lower as compared to on-site interpreters.
4. VRI is available on demand
You may find yourself in situations that require interpretation services at a short notice. If such cases happen often for you, hiring in-house interpreters would be a good option. However, this comes with increased salary costs for your business. If you can afford to hire in-house interpreters, your other choice would be to wait for an interpreter to drive from wherever they are. This can cause delays and cost you time that could have been channeled to other areas.
Video remote interpretation is an on-demand service. You can gain access to a remote interpreter within seconds. Some providers of remote interpretation services have apps that you can download to your devices to make scheduling and emergency requests easier. This saves you time and profits. In cases where you are dealing with impatient customers, VRI ensures that you serve them in time, to save your image and enhance customer retention.
As technology continues to advance, video remote interpretation is no longer a service that was regarded as nice to have. It has become readily available and affordable for businesses to leverage. The on-demand aspect makes it possible to have interpreters at your disposal as and when you need them. With the ability to hold your events from wherever you are, travel, accommodation, venue, and equipment rental costs are eliminated. In addition, you save a lot more when you only pay for the time that you have actually used.